PCS METH CL Clarification Request Form_v1.0

Document Control

Document identification

• Document code: PCS-METH-CL

• Title: Methodology Clarification Request Form

• Scope: Used by stakeholders to request clarification on an approved PCS methodology or methodological tool through the PCS Digital Portal.

Version history and change log

Table DC-1. Revision history

Version	Date	Status	Summary of changes	Prepared by	Approved by
v1.0	TBD	Draft	Release for public consultation	PCS	TBD

Superseded versions

No superseded versions for v1.0.

Governance note on versioning and archiving

Only the latest approved version of this form shall be used. Superseded versions shall be archived and retained for traceability and audit purposes. Printed or downloaded copies are uncontrolled; the PCS Portal version is the authoritative current version.

Purpose

This form is used to request clarification on any approved PCS methodology or methodological tool. Requests are submitted through the PCS Digital Portal and processed under the Procedure for Development, Revision and Clarification of Methodologies and Methodological Tools (PCS-CL-016 – Clarifications Standard). Each request receives an auto-generated Reference ID and blockchain-timestamped submission record.

Section 1 – Applicant Information

Name of Applicant / Authorized Representative
Organization / Institution Name
Affiliation (Type)	☐ National Authority ☐ Validation / Verification Body ☐ Project Developer ☐ Other Stakeholder
Email Address & Phone Contact
Country of Operation

Section 2 – Clarification Details

Subject of Clarification (max 200 characters)
PCS Methodology Reference ID and Version (e.g., PCS-AR-001 v2.0)
Relevant Sections / Clauses
Date of Submission (DD/MM/YYYY)
Digital Reference ID (auto-generated by PCS Portal)

Section 3 – Clarification Request

Provide a clear and concise description of the issue, question, or ambiguity identified within the approved methodology or methodological tool. Include sufficient context for review, citing specific equations, procedures, or definitions as needed. Attach supporting documents or evidence via the “Upload Attachment” function in the PCS Portal.

Clarification Narrative:

Section 4 – Additional Information / Attachments

• Supporting documents, datasets, or reference studies may be uploaded.

• Each file is automatically hashed and linked to the digital case record in the PCS Blockchain Registry.

Section 5 – Acknowledgement

By submitting this form, the applicant confirms that:

• The information provided is accurate to the best of their knowledge.

• The request relates only to clarification of an existing approved PCS methodology or methodological tool.

• They consent to public disclosure of the final clarification note, in line with PCS transparency policies.

Digital Signature / Authorization Token: ____________________

Section 6 – For PCS Secretariat Use Only

Date Received (DD/MM/YYYY)
Assigned Reviewer / Panel
Clarification Reference No.
Response Issued on (DD/MM/YYYY)
Decision Summary
Blockchain Timestamp / Verification Hash

Submission Instructions

1

Log into PCS Digital Portal

Go to the PCS Digital Portal and open the “Methodology Clarification” tab.

2

Complete required fields

Fill in all mandatory fields in the form and provide the Clarification Narrative with necessary context.

3

Attach supporting documents

Use the “Upload Attachment” function to attach supporting documents, datasets, or reference studies.

4

Submit to initiate registration

Submit the form to initiate automated registration and generation of the Digital Reference ID (auto-generated).

5

Track case status

Monitor progress via the PCS Clarification Dashboard.

6

Publication of final response

Final responses will be published in the PCS Methodology Clarification Bulletin and linked to the relevant methodology version.