PCS RG A01 Authorization & Digital Ledger Template_v1.0

Document Control

• Document code: PCS-RG-A01

• Title: Authorization Archive (Digital Ledger Entry Template)

• Scope: Template used by the PCS Secretariat to record authoritative governance actions (e.g., registration, issuance, suspension, revocation) as permanent ledger entries within the PCS Registry/Blockchain environment.

• Outcome: Creates a standardized, auditable, and traceable digital authorization record linked to supporting documents and registry verification fields.

Version history and change log

Table DC-1. Revision history

Version	Date	Status	Summary of changes	Prepared by	Approved by
v1.0	TBD	Draft	Release for public consultation	PCS	TBD

Superseded versions

No superseded versions for v1.0.

Governance note on versioning and archiving

Only the latest approved version of this template shall be used. Superseded versions shall be archived and retained for traceability and audit purposes. Printed or downloaded copies are uncontrolled; the PCS published version is the authoritative current version.

Purpose

This template serves as the official digital record of authorizations, approvals, rejections, or suspensions under the Planetary Carbon Standard (PCS). It is maintained by the PCS Secretariat as part of the PCS Blockchain Registry and serves as a permanent ledger entry for all validated governance actions.

Section A – Entry Identification

Field	Value
Ledger Entry ID
PCS Registry Reference No.
Date of Entry
Recorded By (PCS Secretariat Staff)
Record Type	☑ Registration ☐ Issuance ☐ Suspension ☐ Revocation ☐ Other: ___________

Section B – Type of Authorization Record

Select the category of authorization or decision being recorded. Each entry corresponds to an official PCS approval, rejection, or procedural action.

Field	Value
Decision Category	☑ Project Registration ☐ Credit Issuance ☐ Methodology Approval ☐ VVB Accreditation ☐ Other: ___________
Decision Reference No.
Date of Decision
Approved By (Committee or Council)
Decision Summary

Section C – Record Details

Record the essential details of the authorization, including the parties involved, the decision scope, and its implications.

Field	Value
Affected Entity / Project
Project Developer / Organization
Validation or Verification Body (if applicable)
Sectoral Scope(s)
Crediting Period (if applicable)
Remarks / Additional Notes

Section D – Supporting Documents and Evidence

List all supporting evidence linked to this ledger entry, including decisions, validation reports, issuance summaries, and correspondence. Each item should be stored within the PCS digital archive and cross-referenced to this entry.

Document Title	Date / Version	Attachment Reference (Filename or Link)

Section E – Blockchain Verification Record

This section records the blockchain verification details corresponding to this ledger entry as stored within the PCS Registry. Each transaction is timestamped and publicly verifiable for transparency and integrity assurance.

Field	Value
Blockchain Transaction Hash
Timestamp (UTC)
Verified By (Registry Node / System)
Registry URL / Access Reference

Section F – PCS Secretariat Sign‑off

This section must be completed by the authorized PCS Secretariat representative to finalize the ledger entry. Once signed, the record becomes immutable within the PCS Blockchain Registry.

Field	Value
Authorized Secretariat Representative (Name)
Position / Department
Digital Signature / Authorization Token
Date (DD/MM/YYYY)